Administrative Requirements

There are three forms that are completed during each year of training. These reflect the philosophy of prospective approval and retrospective accreditation of training.

Application to Train

The first is the Application for Prospective Approval of Advanced Training (AT3) which must be prepared by the trainee in co-operation with the supervisor and signed by the supervisor (or supervisors) at the beginning of each year of training. The application is then considered by the appropriate SAC/JSAC for approval of the training program and the decision conveyed to the trainee and supervisor.

Supervisor's Report

The second document is the Supervisor's Report, which is completed by the supervisor, countersigned by the trainee and returned to the SAC/JSAC before the deadline. The supervisor will discuss the contents of the report with the trainee before it is forwarded to the SAC/JSAC.
In some situations, more than one application form and more than one report form are required. For example, if a trainee is undertaking two rotations under different supervisors.

Trainee's Personal Report

All Advanced Trainees are required before the end of each completed training program to submit to the New Zealand Committee for Physician Training an account of their training for the period of 4, 6 or 12 months as appropriate to the appointed program. This report will be forwarded with the Supervisor's Report to the Specialist Advisory Committee which will make its recommendations to the Committee for Physician Training. These two reports will provide the principal basis upon which accreditation of the training program will be determined. The report must be read and certified by the supervisor.

Fees

An advanced training fee is payable for each year of training on submission of an application. A pro rata fee is payable if trainees are applying for part time training or a reduced period of training. Trainees who are recipients of a government research grant may apply to the College Honorary Treasurer for a reduction of fees. If additional information is required, please contact the Executive Officer in the Wellington Office.

Closing Dates for Submission of Applications

There are two closing dates for submission of applications:

• 31 December. For applications received before this date, approval of the program for the entire year is possible. Accreditation will be granted if a satisfactory supervisor's report is received.

• 31 May. For applications received after 31 December and before 31 May, only the training program for the latter six months of the clinical year is eligible for approval. Accreditation of that period will be based on a satisfactory supervisor's report for the period.

• For applications received after 31 May, none of the year will be considered for approval. Consideration for retrospective accreditation can only occur under the limited circumstances given in the section above entitled 'Retrospective Accreditation without Prospective Approval'.

• For trainees attempting the Examination for the second time, applications for conditional approval of the full year should be received before 31 December. Applications for approval of the latter six months of training for the examination year should be received before 31 May.

• Retrospective accreditation of the first six months of the conditional year or of a regular year of training will not be considered if the application is received after 31 December