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Centralised Selection of Advanced Trainees

Allocation into Positions for 2010

What you need to know to be able to participate in the Centralised Selection of Advanced Trainees

Below please find information which is very important for your successful participation in the centralised selection of trainees. More detailed information about the background for the selection of trainees as well as the principles, the eligibility criteria and the selection criteria will be available on the new RACP Website by June 1st. For Specialty specific enquiries please contact the Specialty Society Coordinator on the email below.

2. Please visit this site on a regular basis for updates on the selection processes.
    
3. Selection of trainees is conducted online via the MyTraining website as follows:
    

   3.1	Australian Medical Graduates (AMG) must be registered as trainees of the RACP in Australia which enables them to automatically access the RACP MyTraining website. If you have not previously had access to the RACP Members' website please follow the instructions below in order to obtain a password: You need to apply for a username and password via our 'Public' website - look for the Request Access link at the top of the page.
   	•	Click on the link to the Registration Form, which you need to fill in with some professional details to enable us to verify that you are a member of the RACP.
   	•	Once the form has been submitted the login details will be emailed to you, usually within the next day or so. The password is case sensitive and must be entered exactly as it is written when sent to you.
   	•	Once you do gain access, it is a good idea to change the password straight away to something easier, i.e. all in lower case and easy to remember.
   3.2	International Medical Graduates (IMGs) who wish to participate in the centralised selection of advanced trainees in the specified specialties must either:   - have previously fulfilled the requirements of basic physician training under the supervision of the RACP and must be a currently registered trainee or -  be a Fellow of the RACP or -  have a local sponsor (ie a hospital willing to consider your application - organised via the hospital and the coordinator of the specialty in that state).
   	You should contact the RACP Education Deanery (email:  basic_training@racp.edu.au or phone: 02 8247 6289 or 02 8247 6297) if you have any queries about registering with the RACP or the RPL process.
   3.3	Registered Trainees with the RACP in New Zealand can apply in the same manner as an Australian trainee for the 2010 selection process. If you have any problems at all accessing the MyTraining webiste please contact us via email on atselection@racp.edu.au  If you are not registered with the RACP in New Zealand you will not have access to selection of trainees in Australia.
   3.4	Fellows of the Royal Australasian and New Zealand College of Radiologists who wish to undertake advanced training in nuclear medicine with the RACP, will need to contact the Nuclear Medicine Society directly.

4. The RACP ATSM Website is NOW OPEN for trainees to enter CV details and request referees reports, and to register for State Specialty Groups (SSGs) of positions.
   
   Please Note: There are 5 separate matches held over 2 rounds.
   
   Round 1:
   CONTINUING Gastroenterology NSW/Vic (Now closed)
   CONTINUING Infectious Diseases (Now open)
   Round2:
   Endocrinology (Now open)
   Cardiology NSW/Vic (Now open)
   Super Match (See information below for participating specialties) (Now open)
   
   In the first round, CONTINUING Gastroenterology NSW/Vic and Continuing Infectious Diseases trainees are being held in separate Matches where applications close in July. CONTINUING Gastroenterology has now CLOSED, and Continuing Infectious Diseases applications close on the 27th July with the match taking place on August 17th, so if you are applying for this specialty and are a continuing trainee, please do so NOW.  The match for first year trainees in both these specialties is the Super Match (see below).
   
   

   The second round of matching will take place in late August. Although one of the aims of the process has been to consolidate matches to a single date (to allow maximum flexibility in preferencing), this has not been possible this year because of timing issues for some SSGs (conferences etc). As a result of this, the ‘Super Match’, will be held on August 28th 2009. The 'Super match' is for trainees wishing to apply for positions in one or more of the following Specialty Groups:

   Gastroenterology - Australia wide -for new entrants
   Infectious Diseases Victoria - new entrants
   Respiratory and Sleep Medicine NSW and Vic - Continuing trainees and new entrants
   Rheumatology NSW, Vic and SA - Continuing trainees and new entrants
   Medical Oncology Victoria - Continuing trainees and new entrants

   Nephrology Victoria - New entrants
   
   

   Other groups participating in the matching process (but separately) are:
   Cardiology Vic and NSW are in a separate match (together on August 26th 2009)
   Endocrinology Vic has its own match (on August 20th 2009)
   
   
   

   Applying to more than one match: Applicants can apply across all matches, but if an applicant is successful and recieves a position in an early match they need to withdraw immediately from any other match to which they have applied so as to not effect the result of that match.
   
   

   Please note there may not be a lot of time to complete your position applications after exam results are released, so the best method is to at least upload your CV and referees etc whilst you have the time, and apply to your individual specialty groups once results are released. If you do preference positions before results are released and do not pass the exam, you must login immediately and WITHDRAW from the match; as this will affect the results of the match for all other applicants.
   
   

   For details on how to apply see the bottom of this page.
   
   Each SSG has a coordinator appointed who is responsible for ensuring that the information on the site is correct and for overall coordination of the selection process for that SSG. The contact details of the coordinators are available at the top of this page and are sent in emails to participants when they are registered, for further information about each individual process please contact the relevant coordinator, or for technical difficulties regarding the website, please contact the help desk on 02 9256 9690. The desk is staffed between 8am-8pm Monday-Friday.
   
   Details of the algorithm used for the matching process are available at www.nrmp.org/fellow/algorithm.
   
   If you are considering applying for one of the SSGs listed above you are strongly encouraged to log onto the website via MyTraining, fill in your online CV and request referees reports. You will then be able to ‘register’ for the SSGs that you are interested in, which will allow heads of department to view your CV and referees reports. Once you are registered, you will be able to view position descriptions and begin to preference positions. For some SSGs, you will be asked to nominate up to 5 hospitals at which you would like to be interviewed, and this list will be taken into consideration when deciding which candidates will be interviewed. It is important to note that registration on the RACP website is not a formal application for a position and in some instances (eg all NSW positions), candidates need to put in parallel formal applications (in the case of NSW via the NSW Health website). Trainees should check with the SSG coordinator if they need further information in this regard.
   
   Please note some closing dates of applications vary so please read up on each SSG you are applying for. Also you may be able to change your preferences after applications close, this also varies between specialties so after you select your match, click the icons to read both the process information and timelines carefully.
   
   NOTE: For all NSW Specialty applications, trainees MUST apply to both the MyTraining, AND the NSW Healthjobs website. That is a dual application, so please ensure you apply in BOTH places!
   
   For further information please contact atselection@racp.edu.au or your coordinator directly.
   
   

5. The closing date for registration of second/third year (continuing)  gastroenterology  trainees in Victoria and NSW  is on 19 June 2009 (NOW CLOSED).
   
   The closing date for registration of second/third year (continuing) infectious diseases trainees in Victoria  is on 27July 2009.
   
   The closing date for registration of first year infectious diseases trainees in Victoria  ison 18 August 2009.
   
   The closing date for registration of the Super Match participating SSGs as well as the Endocrinology Vic and Cardiology NSW and Vic trainees is on 14 August 2009.
   
   
6. Continuing Infectious Diseases Trainees are encouraged to contact heads of units in which they are interested directly to express interest and request details of the interview process at each institution.
   
   Information on the interview process for other participating SSGs can be gained from the mytraining site when applying or directly from the SSG Coordinator.
   
   
   NB      In NSW selection of trainees is conducted jointly between the RACP and the NSW Health. Important: All eligible trainees applying for a position in NSW must apply to both the RACP via MyTraining and NSW Health (HealthJobs website) or your application will not be considered.
   

7. http://www.health.nsw.gov.au/jobs/recruitment.asp
   

8. The online selection process goes through various stages:
    
   

   7.1	First Stage - Provision of Documentation. This will be open from July 1 2009. In this stage applicants are required to complete a CV template and the template for personal information and provide details of their referees. Applicants are advised to provide their details as soon as possible and not wait until the very last moment, as this may be a time consuming part of the selection process. *Please note you cannot upload your CV, you need to fill in the template provided on the website.*
   7.2	Second Stage - Registration Process
   	a) b) c) d) e) f)	applicants are required to complete an Agreement; applicants select the specialty in which they wish to apply for a position; familiarise themselves with the selection process; complete the eligibility criteria; read about positions available and provide preferences for positions
   7.3	Third Stage - Attendance at Interview Each specialty may have a different interview process, so please read the information about the selection process carefully. The date of the interview for each Specialty will be announced after July 1 2009. There may not be sufficient time available for advising the time of the interview. Applicants therefore need to be prepared to attend the interview at any time on the day. The time of the interview will be advised via EMAIL.
   7.4	Fourth Stage - Notification of Results Applicants will be advised of the results of the allocation process via EMAIL. Applicants will then need to finalise their recruitment requirements with the hospital to which they have been allocated.

9. For further information on the matching process or to contact the Specialty Society Coordinator directly, (see top of page) or for other enquiries contact Emma Cunningham on 03 9927 7700 or email Emma on atselection@racp.edu.au.

Accessing Centralised Selection of Advanced Trainees in the MyTraining website:
To access the website go to www.racp.edu.au and sign in using your username and password. Then click the MyTraining icon at the bottom right of the RACP members screen. select the 'my training' button and apply under the application for advanced training position - 2010 tab.

Please note that atselection@racp.edu.au is the official email address for correspondence relating to selection of trainees. You are advised to check your 'Junk Mail' inbox and accept this address to ensure a smooth communication with the RACP regarding the selection of trainees.

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