Divisional Clinical Exams (Australia) FAQ

Date published:
06 Jun 2018

We strongly recommend that all candidates familiarise themselves with the 2018 Instructions to Candidates.

Below are some Frequently asked Questions including information prior to, during and following the 2018 Clinical Examinations to provide further ​information to candidates.

Eligibility

I’m currently not in an accredited training position. Can I sit the Clinical Examination?

Yes, provided your interruption of training is registered with the RACP and all other eligibility criteria are met.

How many attempts do I have for the Clinical Examination?

Limits on the total training time allowed and the number of exam attempts are specified by the Progression through Training Policy. The revised policy took effect on 1 January 2017. Transition arrangements are in place that may be relevant to trainees sitting the Clinical Examination in 2018. For more details, please see the relevant Basic Training Handbook and the Progression through Training Policy information.

Applications

I think I am eligible to apply for the Clinical Examination but have not received an invitation to apply. What do I do?

The invitation will be sent to the email address you have registered with the RACP. You should check all folders, including junk mail and promotions. Please log in to MyRACP and check that we have the correct details.

If you have not received an invitation by Friday 16 March please contact prep_BT@racp.edu.au to discuss your eligibility.

Why can’t I see the online application in MyRACP?

The online application is only available to eligible applicants. If you believe you should be eligible but are unable to access the application form please contact prep_BT@racp.edu.au to discuss your eligibility.

What do I do if I have technical difficulties with the online application?

If you experience any technical difficulties please contact examinations@racp.edu.au for assistance before the close of applications.

Some workplaces have firewalls that will prevent the application from processing correctly. Smart phones and tablets may also be incompatible with the online application. If this occurs, please try the online application at home on a desktop computer or laptop.
 
When online applications are successfully processed, you will see a confirmation screen, and a receipt for the fees will be available in MyRACP. A confirmation email will be sent within half an hour of submission. Please check your emails, including any junk mail and promotional folders.

I have missed the application deadline. Can I still apply for the 2018 Clinical Examination?

No, unfortunately we are unable to accept late applications.

Can I withdraw my application?

Yes. To withdraw from the exam please notify examinations@racp.edu.au. If you withdraw you will be able to re-apply for the 2019 Clinical Examination, provided you meet all the eligibility criteria.
A withdrawal of your application is not considered an examination attempt.

Can I have my application fee rolled over to the next year?

We are not able to offer this option.

Prior to Examination Day

When will I know the details of my allocated exam place?

You will be sent a candidate allocation letter in mid-April (Paediatrics & Child Health) or late June (Adult Medicine) via email. The allocation letter will confirm the date and venue of your exam and will also provide the details of where to go in the venue.

If you do not receive this letter, please contact examinations@racp.edu.au to request that your letter be resent.

When will the 2018 Paediatrics Clinical Examinations take place?

The Paediatrics Clinical Examinations were held from 18 to 27 May 2018

When will the 2018 Adult Medicine Clinical Examination be held?

Your examination will take one day and will be held between Friday, 27 July and Sunday, 12 August across Australia and New Zealand. Australian candidates may be allocated an Adult Medicine Clinical Examination place in New Zealand and these are scheduled for the weekend of Saturday 11 and Sunday 12 August.

How much time will the Adult Medicine Clinical Examination take?

Candidates should allocate the entire day for their examination. Arrival times will be confirmed in your Candidate Allocation Letter. 

What if I am unable to sit my allocated examination due to work commitments, previously planned leave, travel or family reasons?

If you are unable to sit your Clinical Examination for any reason please contact examinations@racp.edu.au as soon as possible. We try to accommodate individual requests but cannot guarantee that we can allocate you to a specific date or location.

Will I need to travel to sit the exam?

Yes. You will be allocated an exam place in a different state to where you are currently working or have previously worked. A small number of candidates may be allocated an exam place in the North Island of New Zealand.

If you have difficulties with long-distance travel due to illness or pregnancy you should submit a special consideration request at the time of your exam application.

Please refer to the Instructions to Candidates for more information on special consideration.

How do I make a special request about the timing or location of my exam in Australia?

You should submit a special consideration request at the time of your exam application. We will attempt to accommodate these requests wherever possible. Requests to be allocated to a specific venue will not be considered.Please refer to the Instructions to Candidates for more information on special consideration. If you feel that you will be unable to meet the required standard due to your circumstances, we strongly recommend that you withdraw from the exam.

If you do sit the exam, the attempt will be counted and you will not be able to request special consideration.

Australian based Clinical Examinations

Where will the exams be held in Australia?

The examinations will be held at hospitals in each state of Australia and eligible candidates will be notified of the location. 

How are the places in Australia allocated?

Candidates who have applied to sit their Clinical Examinations are allocated places at a hospital that is not where they currently work. This may be in a different state. 
Candidates are advised of their allocated date and location by late June 2018.
Candidates allocated an examination place at a hospital where they work, have worked in the past, or have undertaken examination preparation should contact examinations@racp.edu.au as soon as possible.

Australian candidates sitting a New Zealand based Clinical Examinations

Where will the exams be held in New Zealand?

The examinations will be held at hospitals in the North Island in Auckland and Hamilton. We have ensured these locations require one flight only for eligible candidates.

How are the places being New Zealand allocated?

Eligible Australian trainees have been asked to express their interest in sitting the Clinical Examination in New Zealand. The College is also working with health services to identify any Australian trainees who are least impacted and able to sit their examination in New Zealand on the weekend of 11 and 12 August. 

What if I am allocated a place in New Zealand and then find I am unable to travel there for my examination?

Trainees will be allocated a place based on their response to the expressions of interest, together with nominations from health services.  If you are allocated a place in New Zealand and are then unable to travel there for some reason please contact examinations@racp.edu.au immediately so we can review your allocation.

If I am allocated a place in New Zealand, what are the travel arrangements?

If you have been allocated a place in New Zealand, you will be advised by email before the Adult Medicine allocation letters are sent out to ensure that you have sufficient time to make travel and accommodation arrangements. 

Please ensure you have a valid passport with at least six months until expiry. 

The Auckland examining hospitals are within a 30 to 60 minute drive from Auckland airport, and Waikato Hospital (in Hamilton) is approximately a two hour drive from Auckland airport.

I understand that certain Pharmaceutical Benefits Scheme (PBS) criteria in New Zealand is different to those in Australia. Will I be disadvantaged by sitting in New Zealand?
The examination is for Australian trainees and will be led by members of the Australian National Examining Team. Trainees sitting in New Zealand will not be disadvantaged.

Can I visit or familiarise myself with my allocated venue prior to my exam day?

You may visit your allocated hospital to confirm travel times however you must not contact any hospital departments or make any attempt to view departments or clinic rooms that may be involved in the exam. This may be seen as an attempt to gain an unfair advantage and is considered a breach of the Academic Integrity in Training Policy.

Please refer to the Instructions to Candidates for more information on candidate contact with exam venues.

What do I do if I am sick leading up to the exam or on the morning of the exam?

You should carefully consider your ability to complete the exam. For the exam to be fair and valid, all candidates must demonstrate the same standard of performance on the day of the exam.

If you feel that you are unable to meet the required standard due to illness or impaired preparation, we strongly recommend that you do not commence the exam.

If you do sit the exam, the attempt will be counted and you will not be able to request special consideration.

Examination Day

What do I have to bring to the exam?

You need to bring your own equipment and stationery for the exam. Please see the Instructions to Candidates for a full list of recommended items. You must ensure that you do not bring any prohibited items into the exam.

You are not permitted to bring in references, calculators, mobile phones, or any other data storing/sharing/recording devices, whether written or electronic.

What if I am late to the Examination?

Please make every effort to be on time as there are many people involved in your Clinical Examination who will be impacted if you are late including Examiners, patients and hospital staff. 
We understand that transport can be unpredictable so best to leave more than enough time to get to the hospital. 

If you are unexpectedly delayed please let your Examiner or the hospital know as soon as possible so they are aware of the situation and can work around this delay.

What form of ID do I bring to the exam?

All candidates must bring current identification that clearly shows all of the following:

  • Name (as registered with the RACP)
  • Photograph 
  • Signature

Examples of acceptable ID include driver’s licence and passport. When you report to your exam venue you will be asked to present your ID and sign an attendance record.

What if the location for my examination doesn’t have my details?

The RACP has been in contact with the examination centre/location so they should have your details. If this isn’t the case please contact the Local Examination Organiser (LEO) onsite and they will contact the RACP immediately to follow this up for you.   

What if there is a technical or procedural issue during my exam? 

It is important to raise any concerns at the time of your examination with your Examine.

If you wish to raise concerns after your examination please contact examinations@racp.edu.au for immediate advice and do not wait for results to be released. If you consider that the issue had a significant impact on your exam performance you may wish to submit a request for special consideration.

Post-exam special consideration requests (technical and procedural issues) should be  emailed by the cutoff date of 12 midday AEST Friday 17 August 2018.

I’ve changed my name, and my personal details on my identification no longer match my RACP registered details. What can I do?

You can update your personal information on your MyRACP page to match your formal ID. Alternatively, Member Services can help you by emailing memberservices@racp.edu.au or phone on 1300 MY RACP (1300 69 7227).

If you have not contacted the RACP prior to your exam you should bring additional supporting documentation to your exam, e.g. change of name documentation or marriage certificate.

If you have an ID discrepancy on exam day, you will be permitted to sit the exam, and the RACP will investigate this after you have sat the exam.

How do I know where to go on the day of my exam?

Your candidate allocation letter will contain specific information on where to go in your allocated venue.

Will there be a lunch break?

Yes, there will be a 30-minute lunch break between sessions. You are advised to bring your own lunch. Hospitals may have a cafeteria to purchase items, however if you fail to report to the afternoon session of the exam on time, you will not be granted any additional time.

Can I carry food, drinks or medication during the exam?

You are only permitted to bring a clear bottle of water into the exam rooms. No other food, beverages or medication may be carried during the exam without prior approval.

If you require medication, food, or drinks other than water during the exam on medical grounds, you must submit a request for special consideration by the due date.

Please refer to the Instructions to Candidates for more information on special consideration, including due dates for requests.

I will have a newborn baby at the time of my exam. Will I able be to bring the baby and/or breastfeed on site?

You may bring your baby to the exam venue; however please note that, in fairness to other candidates, the baby may not be present in the candidate or exam areas. You will need to make your own childcare arrangements for the day.

If you require provisions to support breastfeeding or pumping you must submit a request for special consideration by the due date. We will endeavour to make arrangements with hospital sites to accommodate these requests wherever possible, but we cannot guarantee that the same arrangements will be possible at every site.

Please refer to the Instructions to Candidates for more information on special consideration, including the due dates for requests.

What do I wear to the Examination?

You should dress in an appropriate and professional manner for the exam. This is not a day for casual clothes, however you do not need to invest in a new suit purely for the exam. It is important that you are comfortable and can examine your patient easily in the clothes you are wearing.

Following the Examination and results

When will I receive my examination results?

Notifications of results will be sent to all candidates via personalised email from 3pm AEDT on the day of release.

Adult Medicine Clinical Examination results will be released ​23 August 2018 and Paediatrics & Child Health Clinical Examination results will be released on 7 June 2018.

This email will let you know if you have been successful or unsuccessful.

Please ensure that your email address registered with the RACP is current by logging into
MyRACP and checking your details.

If you have not received this email by 8am the following day please contact examinations@racp.edu.au or phone 1300 MY RACP (1300 69 7227). Your notification will be re- sent. We cannot give results over the phone.

Can I request a supplementary examination?

Yes, via a special consideration request, but only where there was a significant technical or procedural issue that affected your performance and only prior to release of results.

Supplementary exams are offered very rarely and the decision to offer this sits solely with the Clinical Examination Results Committee. You will not be offered a supplementary exam on the basis of illness on the day or impaired preparation leading up to the exam.

Please refer to the Instructions to Candidates for more information on special consideration, including due dates for requests.

Will I receive any feedback on my performance in the exam?

Yes. Successful candidates will receive a results letter and copies of their feedback sheets for each case via email within four weeks of receiving their initial result email.

Unsuccessful candidates will receive a results letter and will be invited to discuss their feedback sheets with a member of the National Examining Panel.

Please ensure that your email address registered with the RACP is current by logging into
MyRACP and checking your details.

I have not received my feedback statement, what can I do?

If you do not receive your feedback statement within four weeks of the release of results, please contact examinations@racp.edu.au to request that the statement be re-sent.

I have not passed the 2018 Clinical Examination. Can I re-sit the exam?

Limits on the total training time allowed and the number of exam attempts are specified by the Progression through Training Policy. The revised policy took effect on 1 January 2017. Transition arrangements are in place that may be relevant to trainees sitting the Clinical Examination in 2019.

For more details please see the relevant Basic Training Handbook and the Progression through Training Policy.

You can view information about your past exam attempts on the Basic Training Portal.
 

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