Fee Reimbursement Initiative Guidelines
Privacy information
Any information submitted as part of the Fee Reimbursement Initiative will be retained securely, handled, and stored in accordance with the RACP Privacy Policy and treated as confidential except for the purpose of further assessing a trainee’s suitability for the Initiative and for the College’s administrative and statistical purposes.
The College acknowledges that some of the information requested in the application form is sensitive in nature. The College is conscious of its obligations under anti-discrimination law and has no intention of using the information provided in the application form in any way that would contravene those laws. Rather it's our intention to use the information consistently with the College’s Indigenous Strategic Framework.
Review the RACP Privacy Policy for more information about privacy requirements and how the College holds, uses and discloses personal information it collects.
Read more about College Fees Terms and Conditions
Application and assessment
An application form can be used to apply for one or more relevant fee reimbursements from January 1 2021.
Once a trainee’s participation in the initiative is accepted and confirmed, relevant fees will continue to be reimbursed from 1 January 2021, subject to satisfactory training progression, without the need to re-apply.
Applications will:
- only be assessed if they have met all of the eligibility criteria.
- be prioritised for assessment in the order they are received by the College.
- not be considered if they are incomplete or received after the closing date.
- be assessed against the Initiative's eligibility criteria.
The assessment and outcome by the College of the Application Form is final and shall not be a decision for review under the College’s Reconsideration, Review and Appeals Process By-Law.
The procedure for assessing applications described here applies to the Fee Reimbursement Initiative only. It does not cover reimbursements under the RACP Indigenous Health Scholarship Program and other College awards that trainees may also be eligible to apply for.
Showing proof of Indigeneity
The College may request evidence of information provided in the application form.
Documentation submitted as part of the application form to show proof of Indigeneity will be reviewed by the College’s Senior Indigenous team members and may be referred to the Aboriginal Health and Torres Strait Islander Health Committee (ATSIHC) for final review and decision.
Where a trainee has previously applied for the Initiative and has provided sufficient proof of their Indigeneity, the trainee is not required to re-submit this documentation for subsequent applications made to the Initiative.
Aboriginal and/or Torres Strait Islander peoples
Provide confirmation in writing by the Board of an Aboriginal or Torres Strait Islander incorporated organisation that you meet all of the following:
- You are an Aboriginal and/or Torres Strait Islander person by descent
- You identify as an Aboriginal and/or Torres Strait Islander person
- You are recognised by the Aboriginal and/or Torres Strait Islander community through which you are associated as an Aboriginal and/or Torres Strait Islander person
If you are unable to meet these criteria, you may be asked to provide proof that you have learnt Aboriginal and/or Torres Strait Islander cultural knowledge throughout your life.
Māori
Please choose one from the below options:
- A letter of support from a Kaumātua endorsing your whakapapa
- A letter from your iwi confirming your iwi/ Hapū registration
- Other – please specify
Pacific peoples
Please choose one from the below options:
- A letter from a Pacific Educational Institution, faculty, school, department or government body that you are recognised as a Pacific person.
- A letter of recognition from an Indigenous/Pacific Community Group, Pacific cultural leader or church minister.
- Other – please specify
Notification and written acceptance
All trainees will be notified of the outcome of their applications via email.
Trainees that receive an offer to participate in the Initiative will be notified of any terms and conditions of payment by the College. Trainees must accept their offer in writing via return email and will then be contacted by the College to confirm payment arrangements.
Payment of the fee reimbursement
The reimbursement of funds may take up to 4 weeks once the payment arrangements have been confirmed between the College and the trainee.
Reimbursements will be made via the same payment method used initially by the trainee to pay for the annual training and/or exam/s fees being sought for reimbursement. For example, if the trainee used a credit card to pay for the nominated fee/s, then the reimbursement will be returned to that credit card.
Where training fees and/or exam costs are paid by the trainee in instalments, the reimbursement will be similarly paid in instalments or as per the usual method of payment agreed between the trainee and the College.
Revocation of the fee reimbursement
Participation in the Initiative may be revoked at any time by the College if the trainee, in the opinion of the College:
- Does not meet the eligibility criteria for the Initiative. For example, if the trainee for whatever reason does not undertake the training and/or sit the exam for which the fee/s has been approved for reimbursement.
- Does not comply with the College Code of Conduct
- Is guilty of serious misconduct, including providing inaccurate or misleading information in their application form.
The College may also mandate a return of any fee reimbursements if a trainee is subsequently found to have not met the eligibility criteria, breached the Code of Conduct or provided inaccurate or misleading information in their Application Form during the period for which the fee was reimbursed.
Related information
Contact
Contact DeadlyDoctors@racp.edu.au for any questions about the Fee Reimbursement Initiative.