The Royal Australasian College of Physicians ('College') Award terms and conditions apply to:
Indigenous Health Scholarship Program
('Award')
These terms and conditions apply to each and every application for an Award and sets out the terms and conditions upon which the College provides the Award to the Recipient.
1. Applications
1.1 Applications for any Award must be made to the College by the closing date. Applications must:
- use the approved application form submitted as a single PDF file with all required supporting documentation, including referee statements. Applications that have been altered in any way or are handwritten will not be accepted.
- address how the applicant meets each of the eligibility criteria for that Award.
1.2 Applications will only be assessed where they are complete and meet all of the eligibility criteria.
1.3 Documents which are additional to those requested will not be accepted as part of the application.
1.4 Applicants will receive a confirmation email upon receipt of their application.
1.5 The Conflicts of Interest Policy (PDF) and Privacy Policy apply to all applicants and recipients
1.6 Showing proof of Indigeneity
As part of the application process, you need to show proof of Indigeneity.
Documentation submitted to show proof of Indigeneity is listed below and will be reviewed by the College’s Senior Indigenous team members and may be referred to either the Aboriginal Health and Torres Strait Islander Health Committee (ATSIHC) or Māori Health Committee for final review and decision.
Aboriginal and/or Torres Strait Islander peoples
Provide confirmation in writing by the Board of an Aboriginal or Torres Strait Islander incorporated organisation that you meet all of the following:
- you're an Aboriginal and/or Torres Strait Islander person by descent
- you identify as an Aboriginal and/or Torres Strait Islander person
- you're recognised by the Aboriginal and/or Torres Strait Islander community through which you are associated as an Aboriginal and/or Torres Strait Islander person
If you're unable to meet these criteria, you may be asked to provide proof that you have learnt Aboriginal and/or Torres Strait Islander cultural knowledge throughout your life.
Māori
Please choose 1 from the below options:
- a letter of support from a Kaumātua endorsing your whakapapa
- a letter from your iwi confirming your iwi/ Hapū registration
- other – please specify
Pacific peoples
Please choose 1 from the below options:
-
a letter from a Pacific Educational Institution, faculty, school, department or government body that you are recognised as a Pacific person.
-
a letter of recognition from an Indigenous/Pacific Community Group, Pacific cultural leader or church minister.
-
Other – please specify
2. Assessment process
2.1 The Award Review Panel assesses all eligible and complete applications on a merit basis
2.2 The assessment and outcome of the application form is final and shall not be a decision for review under the College’s Reconsideration, Review and Appeals Process By-Law.
2.3 Applicants who wish to undertake training on a part-time basis will be considered.
3. Notification of application outcomes
3.1 Decisions made in relation to any aspect of the Awards or these terms and conditions are not subject to reconsideration, review, or appeal.
4. No Obligation
The College is under no obligation to offer any Award and may withdraw any Award at any time for any reason in its sole discretion.
5. Amendments and Deferrals
5.1 Any request to amend the terms or conditions of an Award, including any request to defer an Award, will be considered by the College on a case-by-case basis and will be determined by the College in its sole discretion.
5.2 Any such request must be made by the Recipient:
- in writing to the College via email to Foundation@racp.edu.au
- setting out the reasons for the request, and
- be supported by substantive documentation which has been verified in accordance with College requirements
6. Offer and Acceptance of an Award
6.1 To take up an Award, any Recipient must:
- accept the Award in writing. This includes signing and returning a copy of these terms and conditions.
6.2 Any additional conditions of the Award will be provided to the recipient prior to accepting the Award offer.
6.3 Any Award must be taken up:
- in the year for which it is awarded, and
- for the purpose or training program specified in the application.
6.4 Award benefits are only provided once, and any Recipient who is required to repeat a training program or any part of the training program, such as an examination, will not be entitled to receive the benefit for a repeated attempt. Recipients acknowledge that, as a condition of this Award, they will:
- attend an RACP event or relevant Annual Scientific Meeting (as determined by the RACP Foundation), and
- submit the required leave to carry out the requirements of the Award. E.g to attend an RACP event or the relevant Annual Scientific Meeting.
7. Payment
7.1 Recipients must provide the College with all documentation it requires, verified in accordance with College requirements at least 1 month before the date of the commencement of the Award.
7.2 An Award will only be paid in the year for which it is awarded, unless otherwise agreed by the College in writing.
7.3 It is expected that the payment of approved funds may take up to 4 weeks once the payment arrangements have been confirmed between the College and the applicant.
7.4 It is the responsibility of the Recipient to seek their own advice on tax matters. No tax advice can or will be provided by the College.
7.5 The Award concludes at the completion of the recipient’s training program i.e once admitted to Fellowship.
8. Joint Funding
8.1 Recipients:
- must advise of any other funding or scholarships they will be or are receiving via email to Foundation@racp.edu.au, and
- must not accept additional funding for the same purpose from any other institutions without the prior written approval of the College.
8.2 New Zealand Award recipients who are also receiving reimbursement from Te Whatu Ora for specialist training must provide documentary evidence of the amount of their reimbursement and the Award will only be paid for any outstanding difference.
9. Donor Funded Awards
9.1 Where an Award is funded by donations promised by a third party, either in part or in full, the College is under no obligation to make the Award if the donation is not provided as promised.
10. Acknowledgment of the Award
10.1 Any presentations and/or publications arising from work conducted during the term of the Award must acknowledge that the work was carried out during the tenure of the Award and acknowledge the Award and the donor of the Award as the key funding source or contributing funding source in any such presentation or publication.
10.2 A reprint of any such presentation or publication must be provided to the College.
11. Revocation of Awards
11.1 An Award will be revoked by the College if the Recipient, in the opinion of the College:
- fails to fulfil the purpose of the Award
- does not comply with all terms and conditions of the Award or with these terms and conditions
- fails to meet the eligibility criteria for the Award
- fails to make satisfactory progress or to carry out the work related to the Award with competence and diligence
- fails to comply with the College Code of Conduct
- is guilty of serious misconduct, including providing inaccurate or misleading information in their application, or
- upon death, incapacity or resignation or withdrawal from the institution nominated in the application
then the College may, in its sole discretion, require that the Recipient repay the amount of the Award to the College.
11.2 An Award may be revoked at any time and for any reason upon the College giving the recipient 3 months' written notice.
12. Correspondence
12.1 All correspondence regarding application for the Award and the outcome must be directed to the RACP Foundation via email to Foundation@racp.edu.au
13. Privacy
13.1 Any information submitted as part of the Award application will be retained securely, handled, and stored in accordance with the College Privacy Policy and treated as confidential except for the purpose of further assessing an applicants’ suitability for the Award and for the College’s administrative and statistical purposes.
The collection of data and associated process may be updated from time to time to align with appropriate data principles.
13.2 The Recipient agrees to the publication on the College website of their name and the Award.
14. Obligations for Recipients of Donor Funded Awards
Recipients must:
- upon acceptance of the Award, provide a letter of gratitude, through the College, to the donor including their background and an outline of their project
- upon completion of the Award, provide a letter, through the College, to the donor providing details explaining how the Award has assisted the recipient's project or program of study
- submit a written progress report from a supervisor at the completion of the each year of the Award to be considered by the relevant College Review Panel for confirmation of continuation of funding for the following year
- submit a written progress report to the College on completion of the Award as specified by the College and in a manner that is suitable for a general medical audience, which will be uploaded to the College website and may be used in College publications, and which may be provided to the donors that contributed to the Award
- respond promptly and completely to any survey by the College for up to 5 years after the Award has completed
- cooperate in activities organised by the College to publicise the Award
- not derogate or criticise the Awards or the College at any time, in public or otherwise
15. Governing Law
This Agreement is governed by the laws of New South Wales and each party irrevocably submits to the jurisdiction of the courts exercising jurisdiction in that State.
16. Use of Award funds
16.1 Award funds can be used for any costs to support progression to Fellowship. More details are in the Award letter of offer.