Travel arrangements and reimbursement

Booking travel arrangements

Fellows and trainees in Australia and New Zealand should book all travel through Corporate Travel Management (CTM), including accommodation, car hire and airfares. CTM invoice the RACP directly for bookings relating to College business. You must pay any separate bookings for personal travel directly to CTM.

CTM Australia | 1300 661 416 |

CTM New Zealand | 0800 801 818 or +64 9 5290 888 (outside of New Zealand) |

Accompanying persons

Any accompanying persons not travelling on RACP business must pay their own travel costs.

You can book through CTM for travel arrangements for accompanying persons. CTM will handle the booking separately, and a separate credit card will be needed at the time of booking.

Travel insurance

The RACP has travel insurance that covers you while you are travelling on RACP business.

For details on your cover and claims, email

If you require assistance regarding any travel insurance matter while overseas, call ACE Assistance on +61 2 8907 5995.

If you contact the local telephone operator, you can ask for a reverse call to ACE Assistance.

Reimbursement for travel expenses

Use the Claim for Reimbursement of Travelling Expenses form (PDF) to be reimbursed for additional travelling expenses incurred on RACP business, including any bookings made outside of CTM Travel or the New Zealand Office.

Receipts are required for all amounts claimed and a tax invoice is required if an item is over $70.

Covered expenses

Hotel bookings

The majority of hotels booked by CTM include breakfast. The RACP also covers reasonable internet expenses.

You are eligible for reimbursement, as per the meal allowance rate, if you are unable to have breakfast in your hotel.

Any other expenses incurred during your stay (phone, mini bar, late check-out fees) are not covered and should be paid when you check-out of your accommodation.


You are eligible for reimbursement for taxis between your home, the airport and the meeting venue.

You need to obtain approval from RACP staff in advance to use a hire car or private car in place of air travel or taxis.

Cabcharge vouchers

In Australia, email

For Australian or New Zealand Cabcharges to be sent to you in NZ, email


You are eligible for reimbursement for meals not included with a CTM hotel booking. Reimbursement is available up to:

  • Breakfast – $40 + GST
  • Lunch – $50 + GST
  • Dinner – $130 + GST
Airport parking

You are eligible for reimbursement for airport parking facilities.

More information

RACP Travel Guidelines Policy (PDF)

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