Preparing for your Supervisor or DPE meeting

You could prepare for a meeting with your supervisor by doing the following:

• Collate your previous supervisor and/or progress reports so you can compare previous feedback to your current supervisor's assessment of your training performance.
• Be open to constructive criticism and explore any ideas where you feel there is a need for additional support and development.

Developing your Improving Performance Action Plan

At the meeting, you can use the feedback received from your supervisor and work together on developing the College’s Improving Performance Action Plan (IPAP).

In the IPAP, you'll set learning objectives and activities over a set timeframe. It will allow you to demonstrate progress and understand what’s expected before your next assessment or review of the IPAP.

Stage 1 resources

Stage 1 local remediation information for trainees (Basic Training) (PDF)

Stage 1 local remediation information for trainees (Advanced Training (PDF)

If you're referred to Stage 2

If the committee decides to refer you to Stage 2 of the Training Support Pathway, the TSU will contact you and your supervisor or DPE. They'll explain how Stage 2 support works and what documentation needs to be completed.

This includes advising your supervisor or DPE on how to:

• set well-structured, achievable learning objectives for you
• provide regular feedback on your training performance
• support you to reach the expected standard

At the end of Stage 2

At the end of your Stage 2 period, the specialty committee will review your progress using:

• supervisor or progress reports
• any other relevant documents

They'll then decide whether you'll continue on Stage 2 or exit the Training Support Pathway.

Comprehensive Review of Training (CRT)

To support this decision, the College will compile a Comprehensive Review of Training (CRT) Book. This includes your Stage 2 support, reports from previous and current supervisors, and any other relevant documents.

When you receive the CRT Book, you’ll have the opportunity to review the material and provide a written statement and provide any additional documents you believe should be included.

The committee will review the CRT Book, your statement, and any other material you’ve submitted. They'll then decide whether to move you to Stage 3 of the Training Support Pathway.

The possible outcomes are:

• involuntary discontinuation of training, or
• training continues with conditions. If these conditions are not met, your training will be discontinued without another CRT.

You'll be notified in writing of the committee’s decision.

In most cases, the CRT process is completed within 12 – 16 weeks. While the review is underway, you can continue training as long as:

• your current training has been approved
• you meet all training requirements

This training period can still count towards your certification if the outcome is positive.

The Training Committee will wait until the CRT is complete before deciding on any future training approvals.

If the outcome of the CRT is that you are discontinued, the current training period won’t be certified, and you won’t be charged for this time.

If you're allowed to continue training, the Training Committee will:

• decide whether to certify the training you completed during the CRT, and
• may approve your next rotation

You can also interrupt your training during the CRT process by submitting an Application for Interruption of Training.

If you disagree with the CRT outcome, you have 28 days from the date on your decision letter to:

• apply for reconsideration
• request a review, or
• lodge an appeal

Record of meetings

When meeting with your supervisor at any stage of the Training Support Pathway to discuss your progress through training, it is suggested that a record of the meeting be completed for both yours and the supervisor’s reference and for future submission to the relevant training committee.

A record can be completed using the Record of Meeting template (DOC).

Reporting during Stage 2 and 3

When you're on Stage 2 or 3 of the Training Support Pathway, you're required to submit 3-monthly supervisor progress reports to assist the Training Support Unit and relevant Training Committee with monitoring your training progress.

These reports ensure that you have clarity regarding your progress and performance against expected standards at regular intervals.

• Basic Trainees on the pathway should use the Ward Consultant's Report template to complete these.
• Advanced Trainees on the pathway should use the Final Supervisor's Report template for their training program.

Trainee responsibilities

If you find yourself on any stage of the Training Support Pathway, you'll need to have a thorough understanding of the policy and process, your responsibilities as an adult learner, an ability to manage your professional development and willingness to meet College requirements.

While you're on the Training Support Pathway, you'll need to complete and submit:

• Improving Performance Action Plans
• meeting records
• any additional documents, including additional assessments as required

If you're undertaking dual or conjoint training

The Training Support Process is used across the whole College.

If you’re doing more than one training program at the same time, or if you switch to a new specialty, you’ll continue to receive support through this process in your additional or new program.

If you’re in more than one training program:

• all relevant training committees will take part in your Comprehensive Review of Training (CRT)
• each committee will decide whether you can continue in their training program

It’s possible that you may need to stop training in one program but be allowed to continue in another, either with or without conditions.