Ramazzini Presentation guide

Tips and tricks for Occupational and Environmental Medicine trainees on how to plan and present their Ramazzini Presentation to the best of their ability.

Content | Presentation | Questions


Don't include too much
  • It is very tempting to want to tell your audience every interesting detail of your study, but it can be hard for an audience to take in a lot of information.
  • By including too much content, you risk the audience knowing less about what you did, rather than more.
  • If in doubt, less is best.
Keep slides simple
  • If you have several bullet points on the same slide, consider making them visible one-by-one, or two at a time by using an animation effect.
  • Applying animation effects gives you control of how the audience is receiving your presentation and will encourage them to listen to what you're saying.
  • Don't go crazy when applying animation and other ‘whizz-bang’ effects.
  • Remember, your content is the champion of your presentation.
  • Again, if in doubt, less is best.
Text legibility
  • Use font that is big enough and clear enough to be read by the audience.
  • Consider whether the contrast between the text and slide background used is legible.
  • Show restraint when using colour, font size and/or arrows to highlight key points.
  • Remember, keep the slide background simple.
Pictures, diagrams, graphs and tables
  • Adding pictures and graphics can make for a more stimulating presentation.
  • Use images to highlight or emphasise a point you're making.
  • Images and graphics that are irrelevant to your presentation could detracting from your overall presentation.
  • Don’t take a table out of a paper and insert it into your presentation as it's extremely difficult for the audience to read.
  • When displaying tables, only feature a few rows.
  • Likewise, keep your diagrams and graphs design simple so that the audience will be able to understand at a glance.


Keep it brief
  • Don't spend too much time on one aspect of the content in your presentation.
  • A mistake often made is spending too long on the introduction, which leaves you having to rush the rest of your talk.
No excuses for going over time
  • Practice your presentation beforehand.
  • If you realise you're running out of time during your presentation, don't rush through the rest of the presentation but rather skip a few slides and keep going.
Consider the audience's perspective
  • Think about what it would be like to listen to your talk.
  • What would help you to understand?
  • What would keep you entertained?
  • Introduce the audience to your presentation with a summary – “In today’s presentation, I will cover…”.
Perform to the crowd
  • Speak, look at and be engaged with your audience.
  • Try not to read your presentation for the sake of the audience.
  • If you do need to read, make sure you look at the audience as much as you can and work hard not to sound like you are reading.
  • Avoid looking at your slides on screen as it can force you to turn away from your audience and the microphone.
  • Commonly, a computer screen will be in front of you so use the cursor on screen to highlight something if necessary – this is preferable to a laser pointer, which can be hard to see and track when in motion. 
  • If you need your slides to remember your presentation, bring a paper copy of your slides as backup but still avoid using it.
  • Describe your graphs and figures – it’s likely the audience can’t view the slide clearly and will be left still thinking about it after you've moved onto the next slide.
  • Be you – use your talents like humour, dramatic or witty asides, storytelling – anything that you feel could increase your presentation's X factor (not compulsory, of course!)
Your voice matters
  • Don't be monotone – sounding like a drone will instantly make the audience switch off.
  • Modulating your voice to assist with emphasis on important points, to break up a long, dense content and help the audience have a more pleasurable listening experience.
  • Speak slowly and try not to rush your presentation because of nerves or time pressures.


Take your time
  • Listen carefully to the question.
  • Don't be afraid to clarify something to help you answer correctly.
  • It can help to paraphrase a question as it assists those in the audience who haven’t heard the question as well as buy you a little time to think.
  • Always pause before answering to gather your thoughts and deliver a simple, concise answer in response.
Control yourself
  • Question time isn't an opportunity for you to present another part of your talk.
  • Never engage in an argument with an audience member, rather diffuse the interaction respectfully.
  • “I’d be happy to talk to you further about that afterwards” “It looks like we have different views on that, but I’d be happy to talk to you further about that afterwards”
  • Remember, you have the microphone therefore you're in control.
Answer honestly
  • Don’t make up answers or try to fudge it – answer the questions you're expected to know something about but if you are not sure, say so.
  • Don’t be afraid to say you're not sure rather than getting yourself tied up in knots, take pause for a moment.
  • “I’m not sure about that. I'll need to think about it and I’m happy to get back to you after the session.”
    “That’s a good point. I hadn’t considered that. Off the top of my head I’m unsure about the implications, but I’m happy to discuss it with you after the session.”

Close overlay