Progress Reports
I didn’t complete my mid-phase progress report in the first half of 2025. Can I use the manual form?
No. If you haven't completed a mid-phase progress report, you should complete the report in TMP by selecting the phase progress report under the correct phase of training. The manual form was intended only to be used in the first half of the year before progress reports were available in TMP.
When is the Mid-phase progress report due for Basic Trainees?
Progress reports track how trainees are progressing towards their learning goals over time. Mid-phase progress reports give both the trainee and supervisor an opportunity to review trainee progress and discuss feedback on areas for improvement during the remainder of the phase.
Directors of Paediatric Education (DPEs) can set submission deadlines to ensure progress reports are completed to align with local progress review panel meetings.
New curricula programs do not currently specify a fixed due date for the completion of phase progress reports (i.e. such as the PREP program mid-year requirements due 31 August). The timing of requirement submissions is now aligned to the trainee’s phase of training, rather than fixed dates linked to the clinical year. This approach supports flexible training, allowing requirements to be completed and submitted in line with each trainee’s actual progress through their phase.
In 2025, Basic Trainees have been given flexibility to upload the mid-phase progress report to the TMP later, but the report itself still should be completed with your education supervisor in the middle of the phase. All full-time trainees should complete the mid-phase progress report now and adhere to any local deadlines set by your network and DPE.
Basic Trainees are expected to plan and manage their learning and submit assessments in a timely manner. We recognise that this year brings additional changes with the introduction of new curriculum and technology, and we encourage settings to show flexibility where appropriate to support trainees to complete their assessments.
Do all learning goals need to be rated in the progress reports?
No. If a learning goal can't be rated, you can select ‘not assessed’. You still must provide a response for each learning goal.
Is the number of progress reports pro-rated for part-time trainees?
No. Progress reports aren't pro-rated for part-time trainees. See the RACP Flexible Training Policy for further information on part-time training (item 4.2.5).
How can education supervisors and rotation supervisors be supported in recognising and managing trainees in difficulty in the new curricula?
The new curriculum standards and progression criteria provide explicit detail on what trainees will be assessed against, with clear benchmarks for performance. Aggregated data from assessments offer richer evidence of trainee progress, supported by recorded evidence to inform remediation activities and progression decisions. Supervisors will have more immediate and holistic access to trainee records to assist with monitoring activities.
How is leave (e.g., annual leave, conference leave, sick leave) recorded in TMP?
Leave taken during training must be documented in your progress report. If you're planning to take more than 8 consecutive weeks of leave, you'll need to submit an interruption rotation plan.
I'm completing 4-month rotations. Do I still need to completely progress reports every 3-months?
No, we'll accept a progress report at the end of each 4-month rotation.
I’m an Advanced Trainee who completed a manual progress report for a rotation period in the first half of 2025. Where do I submit this report?
Completed manual progress reports should be emailed to your specialty inbox.
Manual progress reports will only be accepted for rotation periods in the first half of 2025. For all other rotation periods in 2025, trainees and supervisors must complete progress reports in TMP.
I’m an Advanced Trainee and I just received a notification saying my ‘rotation progress report (manual upload)’ has been reviewed/completed. What does this mean?
This relates to manual reports that were sent to us.
These reports are uploaded into TMP and become part of a trainee’s record. No action is required from trainees or supervisors.
I know another trainee who has received a notification, but I haven’t. Should I be concerned?
Manual uploads are being processed in batches. Not all trainees receive notifications at the same time. If your report hasn’t appeared yet, it will be uploaded shortly. No action is required from you.
Will my supervisor see these uploaded reports too?
Yes. Once uploaded, manual reports are visible in TMP to both you and your supervisor.
I’m a Basic Trainee who completed a manual progress report for a rotation period in the first half of 2025. Where do I submit this report?
- Rotation progress report: Submit it to your DPE and bring to your meeting with your Education Supervisor. You don't need to submit them to us.
- Phase progress report: Upload your completed phase progress report in TMP under Mid-phase progress report (manual upload). This can be found on the Assessment requirements tab under Program level requirements.