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• Assessments submissions
• Learning goals
• Observation Capture
• Progress Reports
• Variations in training

Assessment submissions

How do I submit my learning and assessment tools in 2025?

From the start of the 2025 clinical training year, trainees using the new curricula will submit their rotation plan, learning captures, and observation captures through TMP.

Are Learning and Observation captures pro-rated for trainees who are training for less than 12 months FTE?

Yes. Work-based learning and assessment tools are pro-rated to the amount of training for which the trainee has been approved. If a part-time trainee's phase (a phase is a minimum of 12 months total FTE) spans multiple clinical years, the trainee must complete all phase requirements before progressing into the next phase of training. See the RACP Flexible Training Policy for further information on part-time training (item 4.2.4).

Can TMP pre-populate the 'Training Program Phase' in the observation capture and learning capture to avoid errors by trainees unfamiliar with the new terminology for the phases?

Yes. The phase of training will be prepopulated in assessments, defaulting to the current active phase for the trainee.

Learning goals

How are the Professional Behaviour and Knowledge learning goals assessed in work-based assessments?

Professional Behaviours and Knowledge learning goals have their own assessor rating text which will display in the observation capture assessment tool on TMP.

What is the difference between the observation captures and EPAs? Will some EPAs be used more than once per phase?

The EPAs are part of the curriculum standards which are summarised into learning goals. The learning goals are assessed via the work-based assessments including the Observation Captures.

Observation Capture

What does the observation capture replace in the current PREP program?

The new observation capture assessment tool replaces other work-based assessments including mini-CEX and DOPS in the PREP program.

Who can act as an assessor for the observation capture?

A range of assessors can provide feedback and ratings in observation captures This may include Advanced Trainees, consultants and other medical professionals, allied health professionals, nursing staff, administrative staff and consumer representatives. The assessor doesn't need to be the assigned DPE or supervisor or an RACP Fellow.

Can observation captures be completed by the assessor on a trainee's device/log in?

Yes. Assessors can complete the observation capture on a trainee's device/log in. Questions for a trainee or assessor to respond to will be clearly marked. Once submitted, the assessor will receive a copy of the observation capture, including responses, and will be asked to verify that all content entered is accurate before it's considered complete.

How will the assessment of observation captures be calibrated across varied assessors?

Assessors will use a 5-point rating scale based on the level of supervision required. The ratings are designed to be as objective as possible, focusing on the amount of supervision needed. However, we acknowledge that some subjectivity may remain, which will be addressed through training and support resources.

How many learning goals can I link to in an observation capture?

In the current version of the TMP, trainees will be able to select one primary learning goal for each observation capture.

Will there be hardcopy assessment marking sheets available for supervisors to use during observed assessments?

While printable assessment forms (e.g., PDFs) aren't available, the Training Management Platform (TMP) offers a more flexible and streamlined approach.

The TMP is mobile-responsive, allowing both trainees and assessors to access the observation capture form directly on their devices during clinical activities, such as ward rounds, clinics, or meetings. Supervisors can view the marking criteria, provide feedback, and complete the assessment in real-time, all while observing the trainee’s performance.

This process ensures that both trainees and assessors have immediate access to completed assessments, making it easier to track progress and provide timely feedback. Once the assessment is finished, a copy is emailed to the assessor for confirmation and automatically updated in the trainee’s record.

This system reduces the need for paper forms and eliminates the duplication of effort in submitting assessments online, all while ensuring that supervisors can still provide thorough, accurate feedback during observed activities.

Progress Reports

When will progress reports be available in TMP?

We expect the functionality for rotation and phase progress reports to be available in TMP by mid-2025.

Do all learning goals need to be rated in the progress reports?

Yes. All learning goals will need to be rated.

Is the number of progress reports pro-rated for trainees who are training for less than 12 months FTE?

No. Progress reports aren't pro-rated for part-time trainees. See the RACP Flexible Training Policy for further information on part-time training (item 4.2.5).

How can education supervisors and rotation supervisors be supported in recognising and managing trainees in difficulty in the new curricula?

The new curriculum standards and progression criteria provide explicit detail on what trainees will be assessed against, with clear benchmarks for performance. Aggregated data from assessments offer richer evidence of trainee progress, supported by recorded evidence to inform remediation activities and progression decisions. Supervisors will have more immediate and holistic access to trainee records to assist with monitoring activities.

How is leave (e.g., annual leave, conference leave, sick leave) recorded in TMP?

Leave will be documented in the progress report when that is available in mid-2025. If leave in excess of 8 consecutive weeks is planned, trainees will need to submit an interruption rotation plan.

I'm completing advanced training in Geriatric Medicine and my rotations are not the standard 3-month blocks. Do I still need to completely quarterly progress reports?

No, you're not required to meet the standard quarterly reporting schedule. The Advanced Training Committee in Geriatric Medicine has approved that trainees with non-standard rotation lengths may submit progress reports at the end of each 4-month rotation instead. Please review the learning, teaching and assessment program for further details on progress report requirements.

Variations in training

Phase progress reports for part-time Basic Trainees

How many phase progress reports are required for part-time trainees?

Part-time trainees are required to complete two progress reports per phase:

• 1 x mid-phase
• 1 x end of phase

This requirement is based on the training phase, not the length of time spent in the phase.

Are the due dates for part-time trainees the same as for full-time trainees?

No. Since part-time trainees may progress through phases at different times, there are no fixed due dates (such as 31 August / 31 January) for their phase progress reports.

How is this different from the PREP training program requirements?

• Progress report requirements are set per calendar training year
• They are pro-rated based on the full-time equivalent (FTE) training time
• Only full-time trainees are required to complete a mid-year report
• For part-time trainees, the mid-year report is optional.

Do part-time or interrupted trainees need to complete the annual progress report?

Yes. All trainees, regardless of training status (part-time or interrupted) must submit the annual progress report at the end of the year.