Submission deadline
Why do rotation plans need to be submitted by 28 February for the first 6 months of the year?
Submitting rotation plans by 28 February ensures the College has accurate information about your training status, whether you're a full-time or part-time trainee. This information is essential for generating accurate invoices and ensuring trainees comply with the Progression Through Training Policy of prospectively applying for training.
Details such as your learning opportunities and changes to supervisors can be updated later if they change or once details are known.
Training fees and invoicing
Will I receive my invoice for a full year of training if I've only submitted my rotation plans for the first 6 months?
No, you'll only receive an invoice for the training time covered by your submitted rotation plans. If you'd prefer to receive an invoice for the full training year but haven’t received your rotation allocations for the second half of the year, a rotation plan with an ‘other’ rotation type can be submitted. This'll help staff understand that the trainee intends to be in training and a full year invoice can be issued. The trainee will need to update their rotation plan with the correct rotation type once that information becomes available.
Entering and managing rotation plan details
Are the rotation details pre-filled for the trainees?
No, trainees will need to add all rotation details to their rotation plan.
What information and/or evidence do trainees need to provide in the rotation plan?
All trainees will need to provide rotation details including:
- start and end date
- FTE
- training setting
- subspecialty
- identifying learning opportunities that relate to their learning goals
- nominating a rotation supervisor
Advanced Trainees will also need to provide a position description that outlines their responsibilities. This information is similar to what's provided as part of the timetable in online registration.
Basic Trainees can nominate their rotation supervisor after submitting their rotation plan. This allows them to submit plans prospectively and then notify us of their supervisor once they commence training in that specific rotation.
For both Advanced and Basic Trainees, details can be added to the rotation plan after initial submission. This allows trainees to add to their rotation plan as details are known.
Can the rotation plan, including rotation supervisors, be edited after submission?
Yes, most sections of the rotation plan can be edited after submission and up until the end of the rotation. This includes details such as learning goals and rotation supervisors.
However, the following sections can't be changed after initial submission:
- Rotation plan type – You can't switch between non-accredited, accredited, and interruption once submitted. (This is different from rotation type, which relates to the subspecialty the trainee is undertaking—this will remain editable.)
- Training setting – This determines who should be assigned as the DPE, so trainees can't change this after submission. If a setting is incorrect, the rotation plan will need to be archived, and a new one submitted.
Updating Rotation Supervisors:
- Rotation supervisors can't be deleted.
- To update a supervisor, an end date must be applied to the current supervisor first. A new supervisor can then be added.
- Alternatively, a new rotation plan will need to be created.
Once training time is certified, the rotation plan can no longer be edited.
What time period does the rotation plans need to cover to ensure at least the first six months of 2025 is covered?
Current processes determine that the first 6 months ends on 1 July. In the instance of 5 terms, we recommend trainees submit the rotation plan for the 3rd term as well.
Supervisor nomination and TMP access
How will rotation supervisors be identified on TMP?
Rotation supervisors are nominated through the rotation plan in TMP. Once nominated, rotation supervisors can view the trainee's record, including past assessments completed within the same program.
Will a list of accredited supervisors be available in TMP?
Yes. Trainees can select from a list of approved supervisors when nominating their education and rotation supervisors. If they can't find their supervisor on this approved list, they can provide us with their supervisor details so that we can review the information and have the supervisor onboarded as an approved supervisor as appropriate.
If a non-accredited supervisor or user without an existing RACP log in gets nominated as a rotation supervisor, how is this approved and how do they get access to TMP?
They will be flagged to RACP staff, who'll assess if they're an eligible supervisor by confirming qualifications and/or by conferring with DPEs.
If deemed appropriate, they'll be contacted with instructions to set up an RACP account or asked to provide details so that staff can create their account. They'll then follow the relevant SPDP requirements as applicable to them in order to become an approved supervisor in the future.
Is the rotation supervisor(s) nominated in the rotation plan the only users that can complete the rotation progress report?
Yes, the rotation supervisor(s) nominated on the rotation plan are the only user(s) that can complete the rotation progress report. However, the rotation supervisor can be updated at any time prior to this.
Learning goals
How many of the learning goals need to be selected in the rotation plan?
There's no set requirement for how many learning goals need to be addressed as part of the rotation plan. However, trainees are encouraged to select 4-5 goals to focus on as part of a rotation.
There's no minimum requirement when submitting a rotation plan either. Trainees can submit a rotation plan without linking learning opportunities with the learning goals. They can return to the rotation plan and provide those details once they commence training in that rotation and have a better understanding of the opportunities available.
Blended training rotations
How do I manage blended rotations in Training Management Platform (TMP)?
TMP allows you to select only one rotation type. If a rotation contributes to multiple professional experiences (e.g., nights or subspecialty), trainees should use the position description or the comments field to specify how the rotation should be counted.
Interruptions to training
How are interruptions to training recorded?
Interruptions to training are recorded by submitting a rotation plan for the period of interruption. Interrupted training refers to any absence from training rotations lasting more than 8 consecutive weeks within a training year. This includes parental leave (maternity, paternity, or adoptive leave). Where possible, you should register your period of interruption with the RACP before it begins. Find out more about Interrupting or withdrawing from training.