Access to TMP

When will TMP be available to use?

The new Training Management Platform (TMP) is now available for selected training programs for new trainees to apply for the 2025 training year.

Which internet browser best supports TMP?

Chrome, Edge and Safari are the recommended browsers when using TMP.

Will TMP be available on a mobile device?

TMP is responsive by design, meaning that it offers users a mobile-friendly view of the platform. However, it's not an app and can't be accessed offline. As it's accessing real time data, you'll need an internet connection to access TMP.

How do I log into TMP?

To log into TMP, you'll need your RACP user ID, password, and multi-factor authentication.

• New trainees: complete the new user form to set up your RACP account.
• Existing users: use your current logins.
• Supervision roles and others without a login: access will be assigned via nomination in the learning and assessment tools including rotation plan, learning capture and observation captures.

I'm a DPE, why can’t I see my trainees once I have approved their application?

Once a training application is approved, DPEs and TPCs lose access to it in TMP. This will be updated in a future TMP release to allow continued access.

In the meantime, after a trainee submits a rotation plan, DPEs, TPCs, and nominated supervisors can view their records under ‘My Trainees’ in the menu.

Will settings with multiple DPEs have access to all trainee records within the setting?

Yes, any DPEs assigned to the relevant setting will have immediate access to the trainee records on TMP once the trainee has nominated the setting in the training application. (Note: Once a training application is approved, DPEs will no longer have access to it in TMP. After a trainee submits a rotation plan, setting/network DPEs and nominated supervisors can view the trainee's records under 'My Trainees' in the menu.)

Who will have access to trainee records on TMP?

DPEs will see any trainees who have nominated their setting/network either via the training application or rotation plan. DPEs will be able to view their trainees and their training record and approve training applications. (Note: Once a training application is approved, DPEs will no longer have access to it in TMP. After a trainee submits a rotation plan, setting/network DPEs and nominated supervisors can view the trainee's records under 'My Trainees' in the menu.)

Education supervisors (ES) will see a trainee once the trainee nominates them as their supervisor. ES will be able to complete phase progress reports with the trainee and see their training requirements. (Note: Progress Reports won't be available in TMP until June 2025.)

Rotation supervisors will see a trainee once the trainee nominates them as their supervisor in the rotation plan. RS will be able to complete rotation progress reports with the trainee and see their training requirements. (Note: Progress Reports won't be available in TMP until June 2025).

Assessors are a nominated point-in-time role associated with the Observation Capture (OC) and nominated by the trainee. Assessors who don't hold another role in relation to the trainee can't see any of the trainee's record except for the OC they've been requested to assess.

Training program coordinators (TPC) is an admin support role which will mirror DPE visibility of trainees. TPCs will be able to approve training applications and view all training requirements.

Benefits and TMP rollout

What are some of the key changes and benefits that I can expect with the new Training Management Platform (TMP) technology, compared to what we’re currently using?

Benefits include:

• single centralised management of progression through training throughout a trainee’s journey
• integrated data driven assessment tools to support a streamlined review and reflection process
• tools to support transparent training and decision-making, such as the Review Panel Report and Phase Progress report which will roll out over time
• enablement of competency-based knowledge driven training
• the ability to switch between roles in a simple way
• user feedback will help drive improvements to the system
• adherence to a process of continuous improvement to improve training tools based on trainee and supervisor feedback

TMP is being rolled out in stages. What parts of the new technology will be available in 2025?

While not all TMP functionality will be available at the start of the 2025 training year, you'll be able to:

• register for the 2025 training year
• complete learning and assessment tools including the learning plan, learning captures, observation captures and learning courses

Why are we switching to a new platform?

We're introducing new curricula across our diverse specialty training programs to place more emphasis on competency in training with a programmatic assessment approach. This includes new curricula standards and learning, teaching and assessment programs. The new curricula will be supported by a new Training Management Platform which aims to enhance the management and delivery of RACP training programs and improve a trainee’s journey through training.

How will the TMP support the shift to programmatic assessment and competency based medical education?

Programmatic assessment is an approach to collecting data on trainee performance through frequent, carefully chosen assessments that are linked to learning goals. The new curricula will use this approach to provide a comprehensive view of trainees’ progress across curriculum standards. Assessment data will be easily accessible via the TMP portal, enabling supervisors to identify development areas and provide timely support and intervention.

Entry application

What information and/or evidence do trainees need to provide when applying to enter the training program using the training application on TMP?

Trainees will need to provide the following:

• training program - Division & country
• training setting and network (where applicable)
• medical registration details
• responses to eligibility criteria (BTs to confirm their training position)

How do I apply to start training in the new curricula in 2025?

Prospective first year trainees are required to submit a training application in the Training Management Platform (TMP) from December 2024 to apply for entry into the training program for the 2025 clinical training year. The entry application will be assessed against the program entry criteria outlined in the program specific curricula on RACP online learning.

How do trainees access a pending training application?

Trainees can see all their training plans (regardless of status) by logging into TMP and going to 'Applications'. There they can see the status of their training applications and view the submitted information.

Do I need to submit more than one training application if I am dual training?

Yes. If you're dual training in 2 or more programs of which one is under a new curriculum, you'll need to submit an application for each specialty.

Can trainees select a training network and/or primary training setting in the entry application?

Trainees will be able to select either a setting as part of a network, or a setting alone (not a part of a network). This will depend on their training position.

Who approves the training application for Basic Training?

DPEs will be primarily responsible for approving training applications for Basic Training. In networks where the network DPE typically approves training applications they'll have the access to do so. Also, the TPC role (which is an administrative support role in the system) can approve applications on behalf of the DPE.

Can the Network DPE and/or the setting DPE approve training applications?

Yes, both can approve a training application in TMP. DPEs will receive notifications for applications submitted at their setting. Network DPEs will need to login to TMP to view the applications under 'My Trainees'. Notifications aren't sent to Network DPEs, as the volume of notifications may be extremely high depending on the network and they are generally not primarily responsible for approving them. 

Can the medical education staff within the setting (i.e., Training Program Coordinators) approve training applications?

Yes, medical education staff who have been setup with the TPC role in TMP will be able to approve training applications on behalf of the DPE.